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LOGISTICS & FINANCIAL EXCHANGE


Introduction

By sharing logistics and financial information among clients, suppliers, financial institutions, transportation companies, NeoGrid Logistics & Financial Exchange solutions cut costs, minimizing operational delays, returns of merchandise, invoicing and payment errors, increasing delivery speed and automating processes through standard document exchange.

COMPANIES WHO CHOOSE NEOGRID WANT:
  • Increased efficiency along the entire supply chain;
  • Enhanced service levels;
  • Reduction of time spent on purely operational tasks;
  • Standard, consolidated and transparent information sharing;
  • Improved delivery results;
  • Optimized use of loading docks.

Schedule Collaboration

NeoGrid Schedule Collaboration solution increases productivity throughout the logistics process, reduces operating costs and rework by enabling customers and suppliers to standardize communication of orders, delivery schedules and invoices.

CHALLENGES

  • Many channels used for receiving and sending documents (fax, e-mail, telephone, portals, etc.)
  • Typing of all documents received per business systems (bill of transportation, transport status report, invoice, etc.)
  • Retyping of information in trading partner's portals
  • Outdated information of the purchase status
  • High margin of errors caused by manual work and resulting in worn-out relationships with trading partners
  • High risk of product stock-out
  • Lack of efficient communication
  • Different file formats and layouts used when exchanging information
  • Long waiting lines for unloading goods

SCOPE

NeoGrid Schedule Collaboration solution enables customers and suppliers to share information in a consolidated and transparent way, including the following:
  • Orders, alterations and cancellations
  • Invoices and cancellations
  • Accounts receivables notifications
  • Delivery schedules
  • Divergence control between order x invoice
  • Trade disputes

BENEFITS

  • Standardization of communication and document layouts among trading partners and financial institutions through using just one format and channel of communications
  • Reduced time spent with operational tasks
  • Increased processing speed
  • Ability to attend other business processes
  • Improved quality of services
  • Reduced administrative costs and tasks
     

WHY NEOGRID SCHEDULE COLLABORATION? 

  • Greater visibility and traceability of information in real time
  • Flexibility to send the documents' electronic data to trading partners
  • Fully dedicated support (24x7x365), implementation, monitoring, product development and project management
  • Extended knowledge through implementation in more than 80,000 companies
  • Fast and easy implementation
  • Easy integration with any management system
  • Ability to adapt to any layout of documents sent or received among trading partners
  • Progressive implementation for fast results
  • Scalability to serve different trading processes
  • Better communication among all trading partners

Logistics EDI 

NeoGrid Logistics EDI solution increases productivity throughout the logistics process and reduces operating costs by enabling all trading partners to electronically exchange data and information in a standard consolidated, transparent and controlled way, thus reducing errors and speeding up operations.

CHALLENGES

  • Many channels used for receiving and sending documents (fax, e-mail, telephone, portals, etc.)
  • Typing of all documents received per business systems (bill of transportation, transport status report, invoice, etc.)
  • Retyping of information in trading partners' portals
  • Outdated information of the purchase status
  • High margin of errors caused by manual work and resulting in worn-out relationships with business partners
  • High risk of product stock-out
  • Lack of efficient communication
  • Different file formats and layouts used when exchanging information

SCOPE

NeoGrid logistics EDI solution enables customers and suppliers to exchange information electronically through one single channel and including the following:
  • Exchange of transportation instructions and pre-invoicing (customer)
  • Exchange of transport status and billing documents (supplier)
  • Document checking and validation
  • Transport traceability
  • Special Services, such as mappings, layout conversions, document duplication control.

BENEFITS

  • Standardization of communication and document layouts among trading partners and financial institutions through using just one format and channel of communications
  • Reduced time spent with operational tasks
  • Increased processing speed
  • Ability to attend other business processes
  • Improved quality of services
  • Reduced administrative costs and tasks

WHY NEOGRID LOGISTICS EDI ? 

  • Greater visibility and traceability of information in real time
  • Flexibility to send the documents' electronic data to trading partners
  • Fully dedicated support (24x7x365), implementation, monitoring, product development and project management
  • Extended knowledge through implementation in more than 80,000 companies
  • Fast and easy implementation
  • Easy integration with any management system
  • Ability to adapt to any layout of documents sent or received among trading partners
  • Progressive implementation for fast results
  • Scalability to serve different trading processes
  • Better communication among all trading partners

Electronic Bill of Transportation

Although this is still primarily a solution for the Brazilian market, the NEOGRID Electronic Bill of Transportation is a secure, efficient and convenient solution, replacing the paper transportation documents with an electronic, certified document that complies with current Brazilian legislation.

NEOGRID is the pioneer in Electronic Bills of Transportation projects and since 2008, has been a partner to the Department of Treasury with this solution. With proven expertise, NEOGRID ensures quick implementation and integration of the solution with different customer transportation systems.

The Brazilian government has established that it is mandatory to issue bills of transportation electronically by September 1, 2012. NeoGrid is ready to handle this challenge and ensure that all projects comply with the requirements of the Brazilian government!

BENEFITS:

FOR THE ISSUER:
  • Project customization to minimize the impact on the ERP and invoicing processes
  • Reduced operational and stationary costs
  • Reduced costs of storage of fiscal documents
FOR THE RECEIVER
  • Guarantee of authenticity of received bills of transportation
  • Elimination of keying bills into the ERP
  • Improved planning of logistics through early receipt of information in the electronic bills
  • Reduced bookkeeping errors

Anticipation of Receivables

NeoGrid Anticipation of Receivables solution optimizes the financial process and helps increase the productivity of all involved trading partners along the supply chain. Payment Anticipation is especially beneficial to companies who want to maximize their cash flow for their own, as well as their suppliers' benefit, thus strengthening trading relationships.

CHALLENGES

  • Outsourced call center needed for payment anticipation
  • No process automation
  • Lack of updated information for controlling the cash flow
  • High margin of errors caused by manual work and resulting in worn-out relationships with trading partners
  • Loss of income due to lack of visibility of receivables

SCOPE

NeoGrid Anticipation of Receivables solution enables clients and suppliers to share information in a consolidated and transparent way to optimize operations and including these features:
 
Publication of Financial Information:
  • Receivables/ Invoices 
  • Rebates 
  • Payment overdue notice
 
Anticipation of Receivables:
  • Simulations of payment deadline/cash received
  • Approval of discounts via our portal
  • Configuration of rates per supplier group with different pricing ranges

 
BENEFITS

  • Improve cash flow through payment advances (before due date)
  • Standardization of communication and documents layouts among trading partners and financial institutions
  • Reduction of time wasted on operational tasks
  • Reduced time spent with operational tasks
  • Increased processing speed
  • Ability to attend other business processes
  • Improved quality of services
  • Reduced administrative costs


WHY NEOGRID ANTICIPATION OF RECEIVABLES?

  • Greater visibility and traceability of information in real time
  • Fully dedicated support (24x7x365), implementation, monitoring, product development and project management
  • Extended knowledge through implementation in more than 80,000 companies
  • Fast and easy implementation
  • Easy integration with any management system
  • Progressive implementation for fast results
  • Scalability to serve different trading processes
  • Better communication among all trading partners

Billing Collaboration

NeoGrid Billing Collaboration solution increases productivity throughout the financial process, reduces operating costs and rework by enabling customers and suppliers to standardize communication, increase speed in processing and improve the quality of services.

CHALLENGES

  • Many channels used for receiving and sending documents (internet banking, download/upload, e-mail)
  • Different file formats and layouts used when exchanging documents with financial institutions and trading partners
  • Loss of productivity time with searches for and processing information
  • Lack of control when sending and receiving files without having a transaction report of these events
  • Security risks due to installation of different Softwares on various computers
  • No real-time error identification and data validations available
  • Risk of duplication of files

SCOPE

NeoGrid Billing Collaboration solution enables customers and suppliers to share information in a consolidated and transparent way and including these features:
  • Publication of invoices
  • Generation of invoices
  • Viewing and processing of invoices
  • Payment status report
  • Accounts Receivable report

BENEFITS

  • Standardization of communication and document layouts among trading partners and financial institutions through using just one format and channel of communications
  • Reduced time spent with operational tasks
  • Increased processing speed
  • Ability to attend other business processes
  • Improved quality of services
  • Reduced administrative costs and tasks

WHY NEOGRID BILLING COLLABORATION?

  • Greater visibility and traceability of information in real time
  • Flexibility to send the documents' electronic data to financial institutions and trading partners
  • Fully dedicated support (24x7x365), implementation, monitoring, product development and project management
  • Extended knowledge through implementation in more than 80,000 companies
  • Fast and easy implementatio
  • Easy integration with any management system
  • Ability to adapt to any layout of documents sent or received among trading partners and financial institutions
  • Progressive implementation for fast results
  • Scalability to serve different trading processes
  • Better communication among all trading partners

 

 

Financial EDI 

NeoGrid Financial EDI solution increases productivity throughout the financial process, reduces operating costs and rework by enabling customers, suppliers and financial institutions to electronically exchange data and information in a standard consolidated, transparent, controlled way.

CHALLENGES

  • Various channels used for receiving and sending documents (internet banking, download/upload, e-mail)
  • Time wasted with searching and processing information results in loss of productivity
  • Lack of control in sending and receiving files without a transaction report of these events
  • Security risks due to installation of different Software on various computers
  • No real-time error identification and data validations
  • Risk of file duplication of files

SCOPE

NEOGRID Financial EDI solution enables customers and suppliers to exchange information electronically through only one channel and including these features: 
  • Electronic exchange of documents with financial institutions
  • Tracking of financial documents from beginning to end
  • Cockpit EDI tool for use by business partners and financial institutions
  • Transportation of other documents with further special services...

BENEFITS

  • Standardization of communication among business partners using just one channel of communications
  • Reduction of time wasted on operational tasks
  • Greater speed in processing
  • No investment in infrastructure needed
  • Scalability to attend other business processes
  • Improvement of quality of offered and received services 
  • Decrease of administrative costs

WHY NEOGRID FINANCIAL EDI ?

  • Greater visibility and traceability of information in real time
  • Flexibility to send the documents' electronic data to business partners
  • Fully dedicated support (24x7x365), implementation, monitoring, product development and project management
  • Extended knowledge through implementation in more than 80,000 companies
  • Roll-out of fast and easy implementation for business and finance partners
  • Easy integration with any management system
  • Ability to adapt to any layout of documents sent or received among business partners
  • Progressive implementation for fast results
  • Scalability to serve different business processes
  • Better communication among all business partners

NEOGRID Electronic Invoice

Currently primarily a solution for the Latin-American market, NEOGRID Electronic Invoice (e-invoice) meets the requirements of official government bookkeeping procedures, allowing customers to send invoices electronically in accordance with the legal requirements of the Federal Department of Finance (SEFAZ) legislation. It is a secure, efficient and convenient solution, replacing the paper invoice with an electronic, certified document.

About the Solution

NEOGRID e-invoice solution is leading the Brazilian market, already used by a wide variety of industries, which include, but are not restricted to, major retailers, logistics operators, oil refineries and distributors, food and beverages manufacturers, cigarette manufacturers, vehicle manufacturers, and telecommunications providers, as well as the trading partners of the companies in these industries.

Supported by guaranteed expertise and security, NEOGRID solution is also compatible with most billing systems. It is a very flexible solution for companies that wish to comply with the invoice legislation, and has a proven success record with large international companies. The NEOGRID e-invoice solution is currently used by more than 40,000 companies in Brazil.

SCOPE

Issuance of e-invoices
Includes all necessary information required by law, based on current legislation. The e-invoice is initiated automatically by the ERP system and encompasses sending of e-invoices, status tracking, processing and contingency procedures, cancellation and tax registration.

Delivery of e-invoices
E-invoices are delivered according to the standards established by law, and are available to recipients via e-mail, portal or EDI.

Receipt of e-invoices
By utilizing e-invoices, suppliers are assured that the document received by their customer contains exactly the same information that is in the government database.

Expected Benefits

FOR ISSUERS OF e-INVOICES:
  • Adaptation to a company’s system with minimal impact on the ERP and billing processes
  • Reduction of operational costs
  • Reduced storage costs of tax documents
FOR RECEPIENTS OF e-INVOICES:
  • Guarantee of authenticity of the received e-invoice
  • Reduction of operational costs
  • Easier logistics planning—it is faster and easier to match the merchandise receipt against the invoice using e-invoices
  • Reduction of errors due to filing invoices manually

NEOGRID Electronic Service Invoice

Although this is still primarily a solution for the Brazilian market, the NEOGRID Electronic Service Invoice is a secure, efficient and convenient solution, replacing the paper service invoice with an electronic, certified document that complies with the legislation.
With proven expertise, NEOGRID already counts more than 334 Brazilian townships in its network, works with several invoicing systems, and can quickly implement projects.

About the Solution

The NEOGRID Electronic Service Invoice solution is leading the Brazilian market, already used by a wide variety of industries, which include, but are not restricted to major retailers, logistics operators, oil refineries and distributors, food and beverages manufacturers, cigarette manufacturers, vehicle manufacturers, and telecommunications providers, as well as the trading partners of companies in these industries.

Features:

  • While the Electronic Invoice (federal requirements) applies to invoices for goods, the Electronic Service Invoice (municipal requirements) applies to invoices for services
  • There is no standardization of the invoicing processes, as each town implements the Electronic Service Invoice according to its own, local business rules and applications
  • The entity can print a Provisional Service Receipt (RPS) before converting the document into an Electronic Service Invoice, which is then submitted to the township
  • Customers need to modify their internal systems only once, using a default NEOGRID layout, and NEOGRID is responsible for converting it to the layout and specific aspects of each township. 334 Brazilian townships have already been validated

FOR RECEPIENTS OF e-INVOICES:

  • Guarantee of authenticity of the received e-invoice
  • Reduction of operational costs
  • Easier logistics planning—it is faster and easier to match the merchandise receipt against the invoice using e-invoices
  • Reduction of errors due to filing invoices manually
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